Learning Support

Taking a leave of absence, returning to university, leaving the university

（1）Leave of absence

? ?Students who are unable to continue studies due to illness or other reasons for more than two months can submit a Request for Leave of Absence form and take time off from their studies.? We request that you submit the Request for Leave of Absence form 20 days before the day from which you intend to take a leave of absence (for the Faculty of Medicine Campus, 1 month before).? After completing the procedure, you will be sent a leave of absence permit.
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? Before submitting the Request for Leave of Absence we recommend that you consult with the academic affairs staff, because depending on the timing of your intended leave, the payment of tuition fees may be a related issue that you should consider carefully.

（2）Returning to the university

? At the end of your approved leave of absence, you must submit a Request to Return to the University of Yamanashi.? We ask that you submit this form 20 days before the day you intend to return to the university (in the case of the Faculty of Medicine Campus, 1 month before).? After this procedure, you will be sent a permit to return to the university.
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? Please note that if you are late in submitting this form, you may not be able to register for classes in the semester you intended to return in, so be careful about submission.

（3）Leaving the university

? If you intend to leave the university due to some unavoidable reason, please submit the Request for Withdrawal of Enrollment form 20 days before the date you intend to leave the university (in the case of the Medical School campus, 1 month before).? After this procedure is completed, we will send you a Withdrawal of Enrollment permit.
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? Before submitting the Request for Withdrawal of Enrollment we recommend that you consult with the academic affairs staff, because depending on the timing of your intended withdrawal, the payment of tuition fees may be a related issue that you should consider carefully.

Discipline and withdrawal of enrollment by the university

? To ensure that educational and research activities can take place smoothly, the University of Yamanashi has set minimum school rules and other regulations.? If a student violates these rules or regulations, he or she may be removed from the school register or disciplined.

（1）Discipline

? Students found to have acted in violation of school rules, or to have performed acts that runs contrary to their duties as a student may be subject to disciplinary action, including admonition, suspension, and withdrawal of enrollment.

Suspension (discontinuation of school attendance permission for a certain period of time)
? If you are suspended, the period of suspension will not be included in the number of years of education required for graduation. Regardless of the length of the suspension period or whether you have acquired the credits required for graduation, you will not be able to graduate within the regular period (4 years, or 6 years in the case of the Faculty of Medicine).

（2）Withdrawal of enrollment by the university

Withdrawal of enrollment by the university occurs in the following cases.

• a) A student cannot earn the prescribed number of credits within the prescribed period of study.
• b) A student cannot return to the university after their absence of leave period ends.
• c) A student who has been denied admission fee exemption or who has been allowed half-exemption fails to pay their admission fee by the specified date.
• d) A student fails to pay their tuition fee, even after being reminded.
• e) A student is missing for a long time.

Changes in registered name, address, or permanent address

? If there are any changes in your name, address or permanent address, please complete the procedure explained below immediately.? In particular, a student’s name is written on a diploma (either graduation or certification) and on all certificates and official documents, so not having the correct name on the document may be a major obstacle to employment or to acquisition of qualifications such as a teacher’s license.??
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? In addition, if you have not registered your current address and correct contact information, you will not receive important communication or notifications from the university, and we will not be able to confirm your safety in the event of a disaster, so please be sure to update your registration information if there are any changes.

【How to change your registration information】
１．To change your address, phone number, mobile phone number, mobile email address and so on, either contact staff at the Division listed below for your campus or use the CNS Change Contact Information page（https://cns.yamanashi.ac.jp/user_conf_emergency.php）
２．Changes other than those listed in (1) above should be made in person at the Division listed below of your campus. This includes changes of name, current address of parent or guardian, and current address of guarantor.

1. Division to contact to report changes in registration information

Kofu Campus: Education Planning Division
Medical School Campus: Academic Affairs Division